Overdue Procedures for the maritime operation

Responsibilities

Skippers

• Boat skippers arrange a suitable, shore based point of contact, before departing
• Skippers ensure weather and conditions for boating are safe
• Skippers ensure all safety equipment is on-board and operational
• Skippers shall ensure there is adequate fuel on board
• Skippers will start the get home safe app to record the day’s activities
• Skippers inform shore based contact:
  — where they are going
  — who is with them
  — how they can be contacted (radio, satellite, or mobile phone) and
  — when they expect to return.

Shore based Point of contact

• POC will ensure they are aware of the planned boating activities as above
• POC will monitor the progress / check-ins
• POC shall have access to get home safe
• POC will attempt to contact the vessel if an agreed check-in is missed
• POC will escalate to management once the vessel is 30 minutes overdue

Get Home Safe

• Will track progress through the cell phone or in-reach satellite tracker
• Will reminder skipper to check-in
• Will alert the POC that the vessel has not checked in regardless of whether the vessel is in cell phone range
• POC has 15 minutes to acknowledge they are looking into the overdue vessel before it sends a further text & email
• If no one has acknowledged the vessel is overdue after 30 minutes, all administrators (including Craig Grant) are notified that the vessel is overdue from the get home safe cloud based reporting.

Tracking tools

[![](http://tqm.horizons.govt.nz\Hydrology\maritime\eroad

.png )](https://depot.eroad.co.nz/Portal/login.jsp “Click here to open the eroad depot”)

Key contacts

Procedure for vessel overdue by 30 minutes

(Taken from section 7 of the H&S manual) As a guide to the manager and/or Manager, People and Capability responsible for the search, one or more of the following responses shall be made:

Continue trying to make contact

• Get home safe
• cell phone
• satellite (in-reach) if available
• check last know position of vehicle (eroad)
• Try radio / crosswire

Send staff

Send staff to the last known location to determine if Council vehicles are still at that location. Ensure that the reconnaissance party has adequate communication (seek appropriate communications advice)

Contact Police / coastguard

Contact the Police and or coastguard advise of the situation

Consider chartering helicopter

Charter a helicopter to undertake a search in the vicinity of the operation. (use staff as spotters on the aircraft); and

Set up a Council co-coordinating centre

Set up a Council co-coordinating centre, and advise management of its location.

• Consider checking with departments emergency contacts for staff emergency contacts.
• Consider calling out other horizons vessels to help look
• Consider other commercial vessel operators that may be in the area
• Consider coastguard involvement

Quick summary of vessel details

Kingfisher

(Click image above for ships manual)
Official Name: “Kingfisher”
Alias: Jet Boat
VP1602
MNZ 142436
VHF ZMP4278
Crosswire 3602

• 2020 4.8 metre Alloy Jet Boat
• Rapid Runner 480 XL wide body (Jet boat base)
• Power 313 kw (Marine power L83)
• Trailer registration: 64J47

The following safety equipment is on-board:

• Lifejackets (worn at all times)
• Flares
• First aid kit
• Paddles
• EPIRP
• Hytera Radio
• Anchor

Horowhenua boat

Currently will be VP1727 as below:

VP1727 Lakes Boat

(Click image above for ships manual)
Official Name: “VP1727”
Alias: Lakes boat, Grey Boat
VP1727
MNZ 143388
VHF ZMR7849

• 2022 4.3 metre Plastic Power Boat
• Smartwave 4200 centre console with roof
• Power 29.4kw (Yamaha 40hp)
• Vessel also has an electric Minn Kota outboard
• Trailer registration: 551P7

The following safety equipment is on-board:

• Lifejackets (worn at all times)
• Flares
• First aid kit
• Paddles
• PLB
• Anchor

Rubber ducky

(Click image above for ships manual)
Official name: “VP1663”
Alias: Rubber Ducky, Inflatable
VP1663
MNZ 142762
VHF ZMU3660

• 2021 3.7 metre inflatable
• Power 14.7 kw (20hp outboard)
• Trailer registration: 2086F

The following safety equipment is on-board:

• Lifejackets (worn at all times)
• Flares
• First aid kit
• Paddles
• PLB
• Anchor

Weed Harvester

(Click image above for ships manual)
Official name: “Te Wai Tapu o Punahau”
Alias: Harvester
VP1421
MNZ 135533
VHF ZMU9271

• 2015 12.3 metre Weed Harvester
• Power 35 kw paddle boat
• Trailer registration: 2U264

The following safety equipment is on-board:

• Lifejackets (worn at all times)
• Flares
• First aid kit
• EPIRB
• Anchor

Weather